P 091810Z APR 14
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678
AIG 4730
BT
UNCLAS
SUBJ/DS21 AND DQ21 REQUESTS//
MILITARY PAY ADVISORY 13/14//
REF/A/MPA 11/14 DTG 311420Z MAR 14//
REF/B/NAVY DJMS NAVY PROCEDURES TRAINING GUIDE(PTG) PART 7
CHAPTER 7//
NARR/REF A ANNOUNCED THE FINAL PHASE OF DMO TO NSIPS MIGRATION
IMPLEMENTATION.  REF B IS THE NAVY'S INFORMATION AND PROCESSING
GUIDE.//
POC/MILITARY PAY OPERAIONS/DFAS-CL CODE JFLA/ DSN: 580-5530/COM:
(216)522-5530//
RMKS/1.  THE FOLLOWING INFORMATION IS BEING PROVIDED TO CLARIFY DS
AND DQ FORGIVENESS ACTIONS AND REQUESTS MADE BY NAVY PAY ACTIVITIES.
2.  AS OUTLINED IN REF A DMO TO NSIPS MIGRATION IMPLEMENTATION IS IN
THE FINAL PHASE.  DURING THIS PHASE THE DS21 AND DQ21 FIDS PREVIOUSLY
AVAILABLE TO FIELD PAY ACTIVITIES ARE NO LONGER AVAILABLE AT THE
REQUEST OF NPPSC DISBURSING OFFICER AND TO BETTER COMPLY WITH
GAO GUIDELINES ON WHAT ACTIVITIES ARE BEST SUITED TO COMPLETE
FORGIVENESS ACTIONS TO DEBTS.
3.  DS DEBTS.  FOR DEBTS ESTABLISHED BY FIELD ACTIVITIES AS A RESULT OF
DD 139 PAY ADJUSTMENT AUTHORIZATION, FIELD PAY ACTIVITIES WILL STILL
HAVE THE ABILITY TO FORGIVE NO LONGER VALID OR INCORRECT DEBT
BALANCES BY PROCESSING DS02 TRANSACTIONS AS OUTLINED IN REF B.
IF THE CM DEDUCTION PLUS BALANCE DUE IS TO BE FORGIVEN, THE EFFECTIVE
DATE IS PRIOR MONTH.  IF BALANCE DUE CM OR LESS IS TO BE FORGIVEN, THE
EFFECTIVE DATE IS CURRENT MONTH.  ANY REFUNDS FOR OVER COLLECTION
ON DS TRANSACTIONS MUST BE REFUNDED VIA DISBURSING ACTION OR FROM
THE OFFICE THAT RECEIVED THE MONIES AFTER PAYROLL DEDUCTION.  DFAS
CLEVELAND CANNOT REFUND MONIES DEDUCTED IN PRIOR MONTH.
CURRENT MONTH DEDUCTIONS SHOULD BE REFUNDED BY FIELD PAY ACTIVITY
DS02 PROCESSING.
4.  DS DEBTS FEBRUARY PROCESSING MONTH.  DS02 TRANSACTIONS WITH
FORGIVENESS AMOUNTS WILL NOT PROCESS WITH AN EFFECTIVE DATE OF
FEBRUARY PROCESSING MONTH.  FIELD PAY ACTIVITIES SHOULD SUSPEND
DEBTS UNTIL MARCH PROCESSING MONTH FOR ANY ACTIONS THAT REQUIRED
DS02 PROCESSING WHERE A FORGIVENESS OF MONIES ARE REQUIRED.
5.  DS DEBTS WITH COMPANY CODES THAT ARE CENTRAL SITE CONTROLLED.
DEBTS FOR DTS; US TREASURY OFFSET PROGRAM; GOVCC; TUITION ASSISTANCE;
AND BANKRUPTCY REQUIRE THAT THE AGENT OFFICE REQUESTING ACTION
INITIATE THE REQUEST WITH DFAS CLEVELAND. FIELD PAY ACTIVITY REQUESTS
FOR ACTIONS ON THESE DS DEBTS WILL BE RETURNED WITH NO ACTION.
6.  DQ DEBTS WITH WAIVER APPROVAL.  ONLY DFAS INDIANAPOLIS CAN
FORGIVE DEBTS BASED ON WAIVER APPLICATION DD 2879.  ALL REQUESTS
BEING MONITORED BY FIELD PAY ACTIVITY DISBURSING OFFICES SHOULD
BE COMMUNICATED TO DFAS INDIANAPOLIS AT:
REMISSIONWAIVERINDY@DFAS.MIL
7.  DQ DEBTS POSTED INCORRECTLY BY FIELD PAY ACTIVITIES WITH DQ01
TRANSACTIONS.  IF AN ERROR OCCURS IN THE AMOUNT OF SPECIFIC INDEBT
ESTABLISHED ON A FIELD DQ01 ENTRY, THE FIRST ACTION SHOULD BE TO
PROCESS A DQ06 TRANSACTION AND REPROCESS DQ01 CORRECTLY AFTER THE
ERRONEOUS DQ HAS BEEN CANCELLED.  IF A DEBT HAS ALREADY COLLECTED IN
PRIOR MONTH AND DQ06 TRANSACTION IS NO LONGER POSSIBLE, A CREDIT
REQUEST MUST BE SENT TO DFAS CLEVELAND VIA DWOWS WITH COMPUTATIONS
PROVIDED IN XLS FORMAT FOR THE ENTITLEMENT THAT THE DQ01 WAS
PROCESSED FOR.  DFAS CLEVELAND WILL PROCESS THE CREDIT BETWEEN MM
UPDATE AND TWO UPDATES PRIOR TO EOM MER TO ALLOW PSD TIME TO
PROCESS DQ20 OR C203 TRANSACTIONS AGAINST THE DEBT AS OUTLINED
IN REF B.
8.  DQ DEBTS WITHOUT FID DQ AS THE OVERPAYMENT TYPE ARE SYSTEM
GENERATED DEBTS AND MUST ALWAYS BE CORRECTED BY CREDITING
ENTITLEMENTS VICE ADDITIONAL DQ06 PROCESSING. IF THE ENTITLEMENT
PERIOD IS WITHIN IAS, THEN THE FIELD PAY ACTIVITY SHOULD ATTEMPT TO
CORRECT ENTITLEMENTS LOCALLY.  IF THE CREDIT PERIOD IS OUTSIDE IAS THEN
FIELD PAY ACTIVITIES MUST PROVIDE COMPUTATIONS IN AN XLS FORMAT AND
OPEN A DWOWS TROUBLE TICKET REQUESTING CREDIT PROCESSING.  DFAS CL
WILL PROCESS THE CREDIT BETWEEN MM UPDATES AND TWO UPDATES PRIOR TO
EOM MER TO ALLOW PSD TIME TO PROCESS DQ20 OR C203 TRANSACTIONS
AGAINST THE DEBT AS OUTLINED IN REF B.//
BT